Library memo on removing two confidential positions from the UAW 2300 unit, with job descriptions

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TOMPKINS COUNTY
PUBLIC LIBRARY

To: Support Staff Association/UA W_2300

From: Janet Steiner, Library Director —)—

Re: Voluntary Removal of two confidential positions
Date: April 14, 1997

At the request of the Tompkins County Public Library Board of Trustees, | am seeking
voluntary removal of two confidential positions from the UAW 2300: Stenographic

Secretary and Principal Account Clerk Typist.

Both of these positions are involved in various areas of personnel administration, payroll
processing, labor and vendor contract negotiations, and support functions to the Library
Director, the Assistant Library Director, the Board of Trustees and the TCPL Foundation
Board of Directors. Their responsibilities include, but are not limited to:

e preparation of contract negotiation proposals and related documents

© preparation of payroll
processing of workers compensation, retirement, health insurance claims (including

dependent care demographic information)
support to the Board of Trustees in preparing documents, taking minutes, and

attending executive sessions of the trustees

¢ reviewing employee medical files
e checking references for possible employment, access to personnel files

It is clear that the Fair Employment Act offers this exemption to employees who assist
and act in a confidential capacity to managerial employees. As of this date, we do not
consider any other positions to be considered confidential.

This text was generated automatically from the photograph and has not been corrected. The image is the authoritative record.

STEN

OGRAPHIC SECRETARY

TOMPKINS couNTY

Bye

Department Var

ious Departments
Classification Competitive
Labor Grade J(10 Tt

C33 #H
Approved 4/2/91
Bd.
Revised . Bd.Res. #131

By HH, Commissioner of Personnel

DISTINGU
ISHING FEATURES OF THE CLASS: An employee in this class is

ny : ‘ responsible for independently
2 Ree er kivicnir and for relieving the head of a
Gokrercnkesy ana Bk Sittin, Gia: ee Se Eee arranging
pbumebea ik, Base Grier a MAE dona iCilal: of GRRE sp inttetes Slyeyete properly
Seer eer aie: nat Buehvtcti Guta, The class is OL hee gt la a
eso ey 3 retary takes and transcribes dictation as
jor responsibility. The work calls for frequent exercise of
oe judgement in giving out information regarding departmental
policies and practices, and in planning the routine of an office. The
correspondence duties of these employees are distinguished by the fact that
most letters and releases of a routine recurring nature are composed
eee Employees in this class work under general supervision,
receiving detailed instructions only where policies have not been
determined. Only unusually important or complicated assignments are
checked in detail upon completion. Employees in this class may exercise
immediate supervision over the work of clerical assistants. Does related
work as required.

TYPICAL WORK ACTIVITIES:

Assists in maintaining contacts with units under an administrative
official's supervision, screening material submitted by staff members
for compliance with procedures and policies before forwarding it to
superior for action or decision, scheduling appointments, answering a
variety of inquiries by telephone and in person, and by preparing
answers to correspondence for the superior's signature;

Collects information to be used as a basis for reports and memoranda, and
prepares summaries and reports of various phases of the agency's
programs;

Maintains personal files for superior, and directs the operation of the
files system of the agency (both manual and computerized) ;

Receives and reads all mail addressed to superior, personally answering
many letters, and attaching background material to that referred to

superior for action;
Keeps complex records of activities of the agency;
Types correspondence, memorandum and reports and other
typewriter, word processor, or personal computer; , a,
May participate in other administrative functions such as: interviewing
processing of personal and payroll records, departmental

documents using a

personnel,

budget preparation and control;
guidance while work is in progress and reviews

May assign work, furnishes
finished work on completion;
May maintain office discipline and output;

CONTINUED NEXT PAGE

This text was generated automatically from the photograph and has not been corrected. The image is the authoritative record.

PRINC

IPAL Account CLERK/TYPIstT

TOMPKINS COUNTY N

Department Various Departments ee

Classification Competitive

Labor Grade Else) TC3: I 24, 600

Approved BD Rel 4, 7/23/90 it

Revised 5/12/91, Bd Res 224
By HH, Commissioner of Person

nel

DISTINGUISHING FEATURES OF THE cLASs:

The work involves responsibility for
: ; planning, assigning and supervising
major Se keeping activities and/or independently performing difficult
and ee account keeping functions. Work is performed under general
supervision ai accordance with outlined policies and procedures allowing
for the exercise of independeft judgement in planning and carrying out the
Getaits sor the works) This class differs from. that of Senior Account Clerk
by the more difficult and complex nature of the assignments and the~
independence allowed in carrying out the work and/or by the supervisory
responsibilities of subordinate staff. Does related work as required.

TYPICAL WORK ACTIVITIES:

Plans, assigns and reviews the maintaining and checking of a wide variety
of financial records and reports and instructs employees in the
specialized details of the work; .

Oversees and assists in the classification of a complex variety of receipts
and expenditures and the distribution of costs according to prescribed

: codes; ;

Directs the audit of varied accounts, claims and records and the
preparation of reports thereon;

Directs the compilation, preparation and analysis of a variety of complex
financial and statistical records and reports;

Assists in the preparation of annual operating budgets and insures the
maintenance of necessary financial controls;

Oversees the receiving and accounting for large amounts of money in payment
for a variety of bills, taxes and related obligations;

Revises, systematizes and installs account keeping methods and procedures;

Reconciles ledgers of revenue received with bank statements; ,

Conducts correspondence in connection with financial matters;

May supervise the preparation of purchase orders and the securing of bids

from vendors.
Operates calculator, computer terminal and other related office machines.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

ugh knowledge of modern methods used in keeping and checking financial

records and accounts;

Thorough knowledge of office terminology, procedures and equipment and
business English;

Ability to plan, assig

clerical assistants;

Ability to make complex arit
decimals and percentage accurately;

Thoro

n and supervise the work of account keeping and

Nee

hmetic computations involving fractions,

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This text was generated automatically from the photograph and has not been corrected. The image is the authoritative record.

PRINC

IPAL
ACcoun? CLERK/TYPIstT continued

FULL PERFORMANCE
KNOWLEDGE, SKILLS, ABILITIES, ETc, (Continued):

reports; ganize complex data and prepare records and

ADIN Y. to understa
i nd and inte

written directions; rpret complex oral instructions and/or

Ability to develo 5 yg api
Pp effective ' i ; y
with the public, working relationships and deal diplomatically

tay subordinates
Ability to perform Close, , and other work contacts;

a BoreEnesat ior, etail work involving considerable visual effort
Integrity and good judgement in

a , solving complex i i
Physical condition commensurate : : i dasa taal

with the demands of the position.

MINIMUM QUALIFICATIONS;

(a) Graduation from a régionally accredited or New York State
registered two year college with a major in accounting, business
Or a closely related field and two years of experience
maintaining financial accounts or records; OR a

-(b) Graduation from high school or possession of a high school
equivalency diploma and four years of experience maintaining
financial accounts and records; OR

(c) An equivalent combination of training and experience as defined
by the limits of (a) and (b) above.

Ln a Oe Ronee